THIS FORM IS FOR AN ESTIMATE ON COST - NOT YOUR ACTUAL CONTRACT. THIS FORM WILL BE USED TO FINALIZE A CONTRACT.

CONTACT INFORMATION

Contact Name:			Company/Group:
Address:	, , -
Main Phone:		Cell Phone:	Fax:
E-Mail:		Website:

BOOKING REQUEST INFORMATION

Event Type:
How many guests will be in attendance? (Max. 275 guests)
ADULTS			CHILDREN
Rental Date #1			Rental Date #2			Rental Date #3
Event on this day:			Event on this day:			Event on this day:
Setup Start Time:			Setup Time:			Setup Time:
Event Start Time:			Event Start Time:			Event Start Time:
Event End Time:			Event End Time:			Event End Time:
Venue Areas part of the request:			Venue Areas part of the request:			Venue Areas part of the request:
	LOBBY	SHOWROOM		LOBBY	SHOWROOM		LOBBY	SHOWROOM
	KITCHEN	BACKSTAGE		KITCHEN	BACKSTAGE		KITCHEN	BACKSTAGE
	BALCONY	STAGE*		BALCONY	STAGE*		BALCONY	STAGE*
TOTAL HRS x $185 =			TOTAL HRS x $185 =			TOTAL HRS x $185 =

Unless otherwise negotiated, rental rates are based on hourly time frames. Time begins once the space is occupied by any member of the group using the facility, and ends once the last member occupying the space has left the facility. The facility must be vacated no later than 2:30am on the contract day. Setup is included in the hourly fee. Should an additional setup/transition be required an additional charge will be incurred. Your event will be appropriately staffed based on size and necessity. *Stage use is limited and is decided based on intentions and use. (3 hour min. on all rental charges)

Any other booking related items you would like to request? (costs may be incurred based on request)

SHOW CANCELLATION FEE

Should the venue request conflict with an already scheduled/planned production evening and require cancellation of this evening, a show cancellation fee will be applied to the overall cost. This rate will be determined on an individual basis.
NOTES:

SETUP REQUEST

Please select the elements you wish to add to your setup.
TABLE SETUP:	RECTANGULAR TABLES (8-10) - (included)			ROUND TABLES (8-10) - $TBD/tbl	OTHER:
Do you require a Head Table? (included)	YES	NO	If yes, how many seats?
Do you require table linens? (included)	YES	NO	Is there a colour scheme?
Do you require the stage curtains to be:	OPEN	CLOSED
Would you like décor removed? ($150.00)	YES	NO (at the time of the rental, art/photos may be on display, this fee removes the art/photos)
Any other setup related items you would like to request? (costs may be incurred based on request)

BAR SERVICE REQUEST

Bar service is FREE with a venue booking if requested. Will your event require BAR SERVICE?
NO BAR SERVICE	OPEN BAR	CORKAGE FEES
VIRGIN BAR - $1.50/non-alco. bev.	An Open Bar offers guests the option to drink what they would like. An inventory is taken prior to the bar opening. Renter signs off on the bar count. A second inventory is made at the end of the evening billing the renter for the difference in alcohol levels only. The difference is multiplied against the corkage fees noted below. All liquor must be poured into a glass provided. Any non-approved liquor found on premises will be subject to a $50 fee applied to the final balance and the removal of the liquor.	Charges apply as follows: BEER KEG: $400.00/keg WINE: $30.00/bottle LIQUOR: $175.00/bottle Any liquor brought in specifically for an event will be subject to an automatic 10% corkage increase.
A Virgin bar offers all non alcoholic beverages.
CASH BAR - $6.00/alcoholic bev.
A Cash Bar includes all non-alcoholic beverages with no charge. Charges will be applied to all alcoholic beverages at one rate.
NOTES:

CATERING SERVICE REQUEST

	Water Station - (included)	Coffee & Tea Station - $150.00	Snack Service - $750	Misc
	Use of Porcelains - $150.00	Use of Utensils - $150.00	Misc.
If you require Meal Service, which style of service would you like to be quoted on: Meals being quoted are based on our basic meal offering for the Oh Canada Eh? Dinner Show. Upgrades subject to cost variances. Rates include all staff, water, coffee & tea service, use of porcelains & utensils.
	Family Style Service - $23/pp	Buffet Style Service - $26/pp	Plated Table Service - $32/pp	Appetizers - $12/pp
Any other food & beverage related items you would like to request? (costs may be incurred based on request)

GRATUITIES

Gratuities will automatically be applied to the subtotal for the bar service & catering request at 20%.

KITCHEN FACILITY RENTAL/USE

Outside catering companies must provide the Cornerstone Theatre & Restaurant with proof of insurance and they must list CANADIANA PRODUCTIONS (AB) INC. as well as 646572 ALBERTA LTD. as additional insured’s with respect to Liability. This must be provided to the Cornerstone Theatre & Restaurant within 7 days of event, otherwise reservation could be cancelled. Use of the kitchen is exclusive to reheat and final preparations of service. Anything more requires permission in writing from the theatre.
NOTES:

EQUIPMENT REQUEST

SOUND/AUDIO EQUIPMENT The theatre offers a full sound system. Speaker setup is in a fixed location and may not be moved.		LIGHTING EQUIPMENT The theatre offers a full theatrical lighting rig, which can help create the mood for any event.		THEATRICAL DESIGN PACKAGING The theatre offers complete packages with both audio & lighting at two different price points
	BASIC SOUND PACKAGE $125.00		BASIC STAGE LIGHTING PACKAGE $175.00		BASIC THEATRE PACKAGE $225.00
	Includes: • 2 wireless microphones • 2 microphone stands • background music as required • podium		Includes: • basic lighting wash • no redirection of any lighting, all lights remain in fixed positions		Includes: • Basic Stage Lighting Package • Basic Sound Package
	ADVANCED SOUND PACKAGE $250.00		ADVANCED THEATRE LIGHTING PACKAGE $300.00		ADVANCED THEATRE PACKAGE $475.00
	Includes: • up to 6 wireless microphones • 6 microphone stands • background music as required • podium		Includes: • professional lighting design • custom design based on consultation with designer & decorator		Includes: • Advanced Theatre Lighting Package • Advanced Sound Package
	PROJECTOR - $125/day		PROJECTOR SCREEN - $25/day		2 LCD TELEVISIONS - $50/day
NOTE: A Theatre assigned Technician is required for all equipment rentals. This is $25 charge for each hour of service, which includes the hours for setup and the time of the event. This rate is non-negotiable.
Any other equipment / items you would like to request? (costs may be incurred based on request)

SECURITY

It is at the determination of the Cornerstone Theatre & Restaurant as to whether or not your rental will require security. Should it be determined security is required, the venue will make all necessary arrangements and the charges will be found on the quote.
NOTES:

RESERVATIONS

Reservations are held on a tentative basis until a signed contract and required deposit are received. The Cornerstone Theatre & Restaurant reserves the right to cancel any bookings held if payments are not received as scheduled. If a booking is made with less than one month to rental date, full payment is required within 24 hours of signing contract or reservation may be cancelled.

REFUNDS / CANCELLATIONS

Deposit #1 is NON-REFUNDABLE. Deposit #2 & Final Payments are fully refundable until 30 days prior to show date. Within 30 days payments made are 100% Non-Refundable.

CONSULTATION

We will require a meeting to finalize details and reconfirm the quote and final decisions for the venue rental. A meeting can be arranged via phone or email.

NOTES:

RENTER SIGNATURE		DATE
VENUE REP		DATE